Senior Assistant (Accounts Payable)

Location: 

Europa / Europe

Nato clearance: 

YES

Job description: 

LOCATION: Brussels, Belgium
CLIENT: NATO
DURATION: End of this year with possible extensions
CONTRACT: Consultant
SALARY: Negotiable daily rate
CLEARANCE: NATO Secret
STARTING DATE: September 2019


TASKS:
• Assist in developing policy and procedures, and document processes with an d on behalf of the Senior Administrator for higher level management review as needed; draft correspondence;
• Identify and implement opportunities for process improvement;
• Assist in implementation and execution of Accounts Receivable process, and handling customer invoices and credit notes.
• Resolving day to day operational issues;
• Process all receivables transactions in accordance with NATO Financial Regulations (NFRs), Financial Rules and Procedures (FRPs), Agency Directives and guidance, and contractual conditions;
• Maintain proper accounting records, such as correct entries in AR subledger and supporting files, for accounts receivable transactions;
• Process, validate and complete accounts receivable transactions and ensure they are recorded on correct customer accounts, revenue and receivables general ledger accounts, and project dimension;
• Monitor open AR transaction balances and their aging balance to ensure they are collected within their related customer payment terms, and liaise for credit collection with Treasury Section;
• Reconcile AR subledger with General Ledger and the underlying feeder systems (e.g. project billing module);
• Prepare reports on processing of AR invoices and customer aging;
• Liaise with other parts of the Agency and/or Customers to resolve any problems with the processing of AR invoices, and provide them with regular customer account statements;
• Assist in preparing Agency’s Annual Financial Statements and responding to IBAN (External Auditor) enquiries;
• Deputize for higher grade staff, if required;
• Perform other duties as may be required.

REQUIREMENTS:
• Vocational training at a higher level in a relevant discipline (such as finance, accounting or accounts receivable), or equivalent, or Diploma of secondary education – with a minimum of 5 years relevant experience;
• Current Finance Accounting Accounts Receivable experience on a transactions level;
• Ability to develop and maintain financial data, and to contribute to financial statement preparation;
• Experience in the use of accounting software (Oracle Applications Financials or another major ERP tool);
• Experience of working in finance shared services;
• Accustomed to working in a team environment.