Principal Assistant

Location: 

Europa / Europe

Nato clearance: 

YES

Job description: 

LOCATION: Mons, Belgium
CLIENT: NATO
DURATION: until Dec 2019, with possible extensions
SALARY: Negotiable daily rate
SECURITY CLEARANCE: NATO Secret
STARTING DATE: August 2019


TASKS
• Reviewing Training Requests for Mons-based staff for the cost-efficient training delivery
• Scheduling group trainings in Mons
• Processing course Purchase Requisitions (PRs) in EBA for group trainings
• Logistical support and facilities management for on-site trainings in Mons
• Coordinating virtual attendance for staff from other Agency locations in group trainings held in Mons
• Liaising with commercial vendors and internal enablers for successful training coordination
• Updating the information on course attendance in the Training Requirement Database
• Providing support to the organization of group trainings in other Agency locations than Mons
• Providing support to (Acting) Training Authorities in coordination of Individual Training
• Coordination of attendance to all trainings planned through STUDABA
• External-Internal customer training coordination to achieve cost effectiveness in organized training
• Updating Training Schedule to maintain accurate course information
• Maintaining Internal Training databases and Portal with accurate and up to date information
• Point of Contact for all Internal Training stakeholders for any queries regarding training coordination
•  Supporting other Internal Training Team members, when required

Job requirements: 

• Quickly process large workload with minimal supervision, timely and accurately
• Be able to work in EBA
• Be able to effortlessly create and manage SharePoint lists and libraries
• Be able to create and work with Excel Pivot tables
• Work with databases and keep them up-to-date
• Be a customer minded person, tactful and never tried to answer constant and at times, repetitive enquiries, especially, when under time pressure
• Be a team player
• Communicate in English fluently, effectively and politely with all stakeholders: colleagues of all grades and ranks, enabling offices, commercial vendors, etc.